Accounts Receivable Specialist

Accounts Receivable Specialist
Rocklin, California

WORK AUTHORIZATION
Candidates must be authorized to work in the United States on a full-time basis without the need for current or future visa sponsorship. We are unable to sponsor or take over sponsorship of an employment visa at this time.

AI-GENERATED APPLICATION MATERIALS
We review all resumes and application materials for AI-generated content. Submissions that show evidence of AI manipulation, including AI-written resumes, cover letters, or responses, will be disqualified from consideration without further review. We want to hear your authentic voice and see your genuine experience.

RECRUITMENT FRAUD NOTICE

All SMA America openings are posted on our official careers page and all recruiter communication comes from an @sma-america.com address. We never request payment, banking information, or a Social Security number during the recruitment process. If you are contacted about an SMA America role from a personal email account, or asked for any of the above, please forward the message to [email protected].

PURPOSE OF THE POSITION
The Accounts Receivable Specialist is responsible for managing all aspects of customer accounts receivable for a project based business. This position works directly with external customers and partners closely with Sales, Billing, Legal, and Customer Service to secure the company's collateral position, resolve account issues, and ensure payments are received in a timely manner. A significant portion of the role is account reconciliation and cross functional problem solving rather than collections activity alone. This is a hybrid role based out of our Rocklin, CA headquarters, with in-office presence typically required on Tuesdays and Thursdays, with flexibility for additional in-office days as needed.

PRIMARY DUTIES / RESPONSIBILITIES

• Collaborate with multiple departments to manage accounts receivable, including milestone accounts, to ensure timely payments from customers through account statements, reconciliations, reminders, demand letters, and payment plans as needed.
• Perform account reconciliations and partner cross functionally with Sales, Billing, Legal, and Customer Service to research and resolve billing disputes, short payments, and account discrepancies.
• Manage Credit Security, e.g. UCC-1 filings, lien recordings and releases, preliminary notices, notice of completion closeouts, and associated renewals to secure the company's financial interests and collateral position.
• Manage the U.S. accounts receivable mailbox and respond to customer and internal inquiries in a timely manner.
• Manage and update the AR BI Report and other accounts receivable reports.
• Manage and maintain the A/R database, including all accounts receivable collection activity.
• Review credit applications and manage customer credit limits.
• Evaluate accounts receivable bad debt risks on a monthly basis and prepare write-off documents as needed.
• Support all company audits, including external auditors, internal auditors, and government agencies.
• Prepare documentation in the event of customer bankruptcy, including proof of claims.
• Assist Tax Manager with the collection and organization of documentation for tax filings, audits, and other supporting requirements.
• Support other accounting tasks such as Concur management, Amex reconciliation, check deposits, and accounts payable support as needed.
• Other duties as may be required or assigned.

REQUIRED RELEVANT PROFESSIONAL EXPERIENCE

• Bachelor's degree in accounting, finance, business administration, or a related field, or relevant years of experience in accounts receivable, accounting, or finance required.
• Minimum of 3 years of accounts receivable experience.
• Accounts receivable experience in the construction industry or another project based business, including milestone or progress billing.
• Demonstrated ability to collaborate with cross functional teams, including Sales, Billing, and Legal.

PREFERRED QUALIFICATIONS

• SAP experience, S4HANA preferred. Training available for candidates who bring the required accounts receivable and construction billing experience.
• Experience with credit security instruments, including UCC-1 filings, lien recordings and releases, preliminary notices, and notice of completion closeouts.
• Credit limit management and credit review experience.
• Experience preparing bankruptcy proof of claim documentation.
• Working experience in an international company.
• Spanish and/or German language proficiency.

OTHER SPECIALIZED SKILLS

• Strong analytical and problem-solving skills with experience in accounts receivable and customer credit management.
• Excellent interpersonal, organizational, and written and verbal communication skills, including professional written and verbal English, with the ability to communicate directly and effectively with customers.
• Proficiency in Microsoft Office Suite including Word, PowerPoint, and Excel.
• Strong attention to detail and a high level of accuracy required.
• Knowledge of economic and accounting principles and practices.

WE OFFER

• Salary range of $72,000 to $79,000 annually, dependent on experience and qualifications.
• Comprehensive benefits including health, dental, and vision coverage, including $0 premium options.
• Hybrid work schedule: in-office Tuesdays and Thursdays, with remote flexibility on other days.
• 401(k) plan with company match.
• Opportunities for professional development and training.