Recruiting Coordinator - Contract

Transform healthcare with us.

At Qualified Health, we’re redefining what’s possible with Generative AI in healthcare. Our infrastructure provides the guardrails for safe AI governance, healthcare-specific agent creation, and real-time algorithm monitoring—working alongside leading health systems to drive real change.

This is more than just a job. It’s an opportunity to build the future of AI in healthcare, solve complex challenges, and make a lasting impact on patient care. If you’re ambitious, innovative, and ready to move fast, we’d love to have you on board.

Join us in shaping the future of healthcare.

Job Summary

As a Recruiting Coordinator, you will play an essential role on our recruiting team. You will support recruiters as we guide candidates through the stages of the interview process. Specifically, you will own interview scheduling, candidate communications, and recruiting logistics. This role is ideal for someone with attention to detail, sense of urgency, and a positive attitude which will enable you to create an exceptional experience for our candidates and hiring teams. You should be a self-motivated team player with a strong sense of ownership and insatiable curiosity.

What You’ll Do

• This role is focused on coordination and operations.

• Own and maintain Ashby, our ATS: Keep candidate records, stages, and pipeline data clean and accurate.

• Build out new job postings in Ashby, working with the recruiting team to ensure role details, requirements, and configurations are set up correctly.

• Partner with the Recruiting Ops Specialist to build and maintain Ashby dashboards and reports, helping the team track hiring metrics.

• Support interview scheduling and logistics, helping ensure candidates and interviewers have everything they need.

• Audit pipeline data regularly, flagging inconsistencies and ensuring the recruiting team has reliable, up-to-date information.

Key Requirements

• 2+ years of experience in recruiting coordination, or a related field, or demonstrated transferable skills through prior work experience, projects, or leadership roles.

• Prior ATS experience, familiarity with Ashby is a bonus.

• Proficiency in Google Workspace: Comfortable working in Gmail, Google Calendar, Sheets, and Docs on a daily basis.

• Strong AI skills and experience with AI scheduling tools.

• Exceptional attention to detail: You notice when something's off and take pride in keeping things accurate.

• Must be able to work independently while coordinating complex scheduling across multiple stakeholders. Self-motivated, highly organized, and able to navigate scheduling processes with minimal guidance.

• Strong written and verbal communications skills

Our Commitment to Diversity

Qualified Health is an equal opportunity employer. We believe that a diverse and inclusive workplace is essential to our success, and we are committed to building a team that reflects the world we live in. We encourage applications from all qualified individuals, regardless of race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, disability, or veteran status.

Pay & Benefits

The pay range for this position will depend on your qualification and skills. This is a contractor position based in Palo Alto, CA. The role is hybrid, with an expectation of working on-site at least 3 days per week.

Join our mission to revolutionize healthcare with AI. To apply, please send your resume through the application.