Docket Specialist

About Us:

Our firm represents a broad array of clients in class and mass actions, individual arbitrations, and multidistrict litigation matters at the trial and appellate levels in federal and state courts. Serving hundreds of thousands of clients in litigation and arbitration, we have prosecuted high-profile mass tort, antitrust, privacy, product liability, employment, and consumer-rights cases. Our firm also acts as plaintiffs’ counsel in high-stakes public-enforcement actions. Our mission is to achieve exceptional results for our clients, drive innovation in the practice of law, and pursue unparalleled excellence in everything we do. 

Purpose:

Keller Postman seeks a Docket Specialist to be responsible for using and maintaining the firm's docketing system to ensure all critical deadlines, court dates, and filing requirements are accurately tracked and met. This role serves as a key safeguard for the firm's litigation matters by providing reliable, timely, and precise docket management across all active cases.

This is a full-time, remote role. Compensation for the role includes an hourly rate of $28.00 to $40.00 per hour, commensurate with experience, plus the role is eligible for a year-end discretionary performance bonus and benefits.

Primary Responsibilities:

• Support attorneys and paralegals in the tracking of deadlines in various litigation matters.
• Perform date calculations while applying jurisdictional rules.
• Maintain calendaring database and update court rule sets.
• Research and interpret laws and regulations, as well as state and federal court rules, especially in jurisdictions in which we practice.
• Provide guidance on filing procedures across various courts and agencies.
• Review finalized court filings for consistency with local, state, and/or federal court rules prior to filing.
• Prepare and electronically file time-sensitive legal documents with various state and federal trial and appellate courts.
• Investigate and report on submission procedures for attorney admissions and appearances.
• Investigate and report on potential witnesses, such as running skip trace or other public record searches.
• Obtain attorney Certificates of Good Standing and maintain a calendar of related expiration dates.
• Organize and maintain attorney admissions and renewals, if necessary. This includes state bar admissions, federal court admissions, and all pro hac vice admissions.
• Organize and maintain attorney account and login credentials for CM/ECF, and other electronic filing service providers (e.g., Odyssey).
•  Assist with necessary case docket audits.
• Interact with docketing software technical support staff, as well as court personnel, to resolve any issues.
• Provide quality control for all docket entries and oversee the distribution of regular docket and status reports.
• Coordinate messenger services to deliver legal documents and evidence, as necessary.
• Coordinate with other departments within the firm to develop efficient procedures and communications to streamline processes.
• Work collaboratively with attorneys and Legal Support team members on miscellaneous projects.
• Attend case-related and Legal Support department meetings and training seminars.
• Attention to other ad hoc assignments delegated by the Docket Supervisor or Chief of Litigation Services.

Required Knowledge, Skills, and Abilities:

• Knowledge of state and federal procedures and court processes, including but not limited to Illinois, Pennsylvania, Delaware, Texas, Florida, and/or California.
• Knowledge of the federal courts’ CM/ECF system.
• Knowledge of assorted state court filing systems (e.g., Odyssey).
• Ability and willingness to work overtime on nights and weekends as needed.
• Excellent organizational skills, with the ability to multi-task and adapt to changes quickly.
• Excellent verbal, written, and interpersonal communication skills.
• Excellent time management skills with a proven ability to meet time-sensitive deadlines and adapt to changing priorities.
• Ability to function well under pressure and in a fast-paced, demanding environment.
• Ability to maintain confidentiality and exercise discretion and good judgment.
• Ability to exercise sound independent judgment and proactive problem-solving.
• Ability to communicate with others effectively, listen closely, and convey points clearly.
• Ability to work independently or as part of a team.
• A creative mind with the ability to suggest improvements, and conduct cost-benefit analyses when identifying and solving problems.

Preferred Technical Skills:

• Proficiency in Microsoft 365 (such as Outlook, Word, PowerPoint, Excel, OneDrive, and SharePoint), with the ability to learn new or updated software.
• Proficiency in Adobe Acrobat.
• Proficiency in Court Alert or other docketing and deadline calendaring platforms.

Education/Experience:

• Bachelor’s degree from an accredited college preferred
• 2+ years of litigation docketing experience at law firm