Executive Assistant (6194)

itD is seeking an Executive Assistant to provide high-level administrative and operational support to leadership by managing schedules, coordinating meetings, organizing communications, and ensuring day-to-day business activities run efficiently. The ideal candidate will bring strong executive support experience, proficiency with productivity and collaboration tools, and a proven track record of maintaining organization, improving coordination, and supporting business operations in a fast-paced environment.

Location: Remote (U.S. Remote). Preference for candidates aligned to the Eastern Time Zone.

Duration: 6 months

We provide comprehensive medical benefits, a 401k plan, paid holidays, and more. Please note that we are only considering direct W2 candidates at this time, as we are unable to offer sponsorship.

Responsibilities:

• Coordinate and manage executive calendars, meetings, appointments, and scheduling activities.

• Organize and support virtual and in-person meetings, including meeting logistics, communications, and follow-up activities.

• Prepare, update, and maintain presentations, documents, spreadsheets, and other business materials.

• Conduct research and prepare correspondence, reports, expense documentation, and statistical reporting.

• Arrange and coordinate travel plans, itineraries, and related logistics.

• Screen and manage phone calls, emails, mail, and visitor inquiries, routing requests appropriately and resolving information requests when possible.

• Coordinate office organization, space planning activities, and support special projects as needed.

• Supervise and provide guidance to clerical staff to ensure efficient administrative operations.
  
  

Internal Responsibilities:

• Attend regular internal practice community meetings.

• Collaborate with your itD practice team on industry thought leadership.

• Complete client case studies and learning material (blogs, media material).

• Build out material to contribute to the Digital Transformation practice.

• Attend internal itD networking events (in person and virtual).

• Work with leadership on career fast-track opportunities.
  
  

Required Qualifications and Skills:

• 3+ years of experience in an Executive Assistant, Administrative Assistant, or similar support role.

• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

• Experience coordinating meetings, calendars, and executive schedules.

• Strong experience with email management and virtual collaboration platforms, including Webex.

• Ability to prepare reports, presentations, spreadsheets, and business correspondence.

• Experience conducting research and supporting expense and statistical reporting.

• Strong organizational, time management, and multitasking skills.

• Experience using Cisco productivity and collaboration tools.
  
  

Preferred Qualifications and Skills:

• Experience supporting senior leadership or executive-level stakeholders.

• Experience coordinating travel arrangements and managing complex scheduling needs.

• Previous experience supervising administrative or clerical staff.

• Experience supporting office organization initiatives and special projects in a remote environment.
  
  

Education:

Bachelor’s degree in a relevant field or equivalent work experience required.