Senior Construction Purchasing Agent I, MILCON

 

RESPONSIBILITIES:

Trade Engagement, Bidding & Subcontracting

• Lead the full procurement lifecycle for MILCON projects, including trade outreach, bidding, bid leveling, and subcontract execution.
• Develop and issue RFPs, bid packages, and scopes of work in compliance with FAR, DFARS, and DoW subcontracting regulations.
• Ensure all subcontract agreements include the appropriate government contract flow-down clauses, reporting requirements, and compliance provisions (e.g., Buy American Act, Davis-Bacon Act, cybersecurity requirements, safety standards, and equal opportunity provisions), as required for the project or Prime Contract.
• Evaluate trade partner bids for completeness, cost competitiveness, and compliance with technical and contractual requirements.
• Support government and internal audits by maintaining accurate and complete documentation of all subcontracting and procurement actions.
• Build and maintain strong relationships with qualified trade partners capable of meeting the specialized demands of MILCON and federal projects.
• Hold subcontractors accountable for strict adherence to schedule, quality, and safety requirements, and enforce corrective action when performance falls short.

Compliance & Process Development

• Interpret and implement requirements from Unified Facilities Criteria (UFC), Unified Facilities Guide Specifications (UFGS), military and federal branch-specific standards, and other DoW procurement and construction mandates within subcontracting processes.
• Collaborate with ICON’s legal, finance, and project management teams to ensure all subcontract terms meet contractual, regulatory, and insurance requirements.
• Establish new workflows, approval hierarchies, and document controls that ensure subcontracting activities are fully compliant with federal standards and ICON’s internal policies.
• Lead efforts to standardize MILCON-specific subcontract templates, procurement checklists, and compliance review processes.
• Manage the flow-down implementation of all government contract requirements—including reporting, security, and quality control obligations—into ICON’s subcontracting framework.

Resource Planning & Forecasting

• Manage the pipeline of inbound bidding and subcontracting requests to ensure timely procurement and contract execution across all active and upcoming MILCON projects.
• Create and maintain project buyout demand forecasts, analyzing workload trends and future project requirements.
• Proactively recommend when additional staffing, consultant support, or outsourcing is needed to maintain ICON’s commitments and contract deadlines.
• Coordinate with Program / Project Manager and Design teams to align procurement timing with project milestones and funding cycles.

Cost Management & Continuous Improvement

• Partner with ICON’s project management and finance teams to ensure subcontractor pricing aligns with project budgets and government-approved cost structures.
• Track and analyze subcontractor performance data, bid competitiveness, and cost trends across ICON’s MILCON portfolio.
• Develop and maintain dashboards and reporting tools to monitor procurement KPIs, vendor utilization, and cost performance.
• Lead continuous improvement initiatives that strengthen ICON’s subcontracting process efficiency, compliance, and transparency.
• Identify and onboard new trade partners with capabilities suited for federal and military work, expanding ICON’s qualified vendor base.

MINIMUM QUALIFICATIONS:

• 8+ years of progressive experience in construction procurement, purchasing, or contract administration across a diverse portfolio of commercial and/or residential projects.
• Bachelor’s degree in Construction Management, Business Administration, or related field (or equivalent experience).
• Proven experience developing and managing subcontracts for complex, schedule-driven federal projects.
• Strong understanding of construction sequencing, scopes of work, and cost structures.
• Demonstrated ability to negotiate, execute, and manage subcontracts under tight schedule constraints.
• Proficiency with procurement or project management platforms such as Procore, or similar systems.
• Excellent communication, organization, and documentation skills with a high attention to detail.
• Eligibility for security clearance (Secret or higher depending on project).
• Willingness to (occasionally) travel to project sites and supplier facilities as required.

 

PREFERRED SKILLS AND EXPERIENCE:

• Prior experience on federal and/or military construction projects.
• Familiarity with FAR, DFARS, UFC, UFGS, and USACE/NAVFAC procurement and construction standards.
• Experience building or managing procurement workflows within a Design-Build or self-performing GC environment.
• Strong understanding of cost accounting standards, contract compliance, and supplier diversity programs.
• Familiarity with advanced construction technologies.
• Certifications such as Certified Professional in Supply Management (CPSM), NCMA CPCM/CFCM, or PMP are preferred.
• Track record of building and managing vendor networks for specialized federal construction trades.